actionable ai

Free guide

Ten AI Employees. One Setup Prompt Each.

Ten useful roles you can build one at a time, what each one handles, what it connects to, and the exact Claude prompt to set it up in plain English.

  • The 10 employees in order: The Receptionist, The Sales Rep, Customer Success Manager, The Review Manager, The CRM Manager, Executive Assistant, The Bookkeeper, The Designer, The Ads Manager, Business Mentor
  • One copy-paste Claude prompt per employee, written so Claude asks the setup questions one at a time
  • A simple six-step plan to pick one role, test it once, schedule it, and run it for a week
  • Typical time estimates that add up to 21.5 hours a week

Instant access

Get the free guide

Ten useful roles you can build one at a time, what each one handles, what it connects to, and the exact Claude prompt to set it up in plain English.

One-time signup. Every guide in the vault unlocks with it.

A look inside

What's inside

01

What's Inside

The 10 employees in order: The Receptionist, The Sales Rep, Customer Success Manager, The Review Manager, The CRM Manager, Executive Assistant, The Bookkeeper, The Designer, The Ads Manager, Business Mentor One copy-paste Claude prompt per employee, written so Claude asks the set

02

The 20+ Hours, Added Up

These are typical numbers for an owner doing $1M to $5M with a small team, from my own weeks and the operators I work with.

03

How to use this guide

Pick ONE employee.

The rest of the guide

  1. The ReceptionistThe job: Calls, missed-call texts, and appointments Answers every call, texts back missed calls, and books the appointment.
  2. The Sales RepThe job: New leads and quote follow-up Replies to every new lead within 60 seconds, chases every quote, and follows up on day 2, 5, and 10.
  3. Customer Success ManagerThe job: Customer check-ins, win-backs, and risk flags Checks in every 30 days, wins back old customers, and flags unhappy customers for you.
  4. The Review ManagerThe job: Review requests and replies Asks for a review after every job, sends the Google link, and drafts a reply to every review.
  5. The CRM ManagerThe job: Lead, call, and deal records Logs every lead and call, updates every deal, and stops the same information being typed twice.
  6. Executive AssistantThe job: Inbox sorting and reply drafts Sorts your inbox and drafts your replies before 7am.
  7. The BookkeeperThe job: Receipts, categories, and month close Reads every receipt, sorts each item by category, and prepares the month for close.
  8. The DesignerThe job: Logos, ads, and social posts Makes logos and ads, designs social posts, and keeps each piece on brand.
  9. The Ads ManagerThe job: Daily ad checks and new drafts Checks Meta Ads every day, flags the losing ads, and drafts new ads for review.
  10. Business MentorThe job: Challenge the plan and name the next move Gives advice from sources you trust, challenges your plan, and names your next move when you are stuck.

About the author

Cooper Simson

Founder of Actionable AI. 30,000+ operators read the newsletter.

Good to know

Questions, answered

Is this guide free?

Yes. Enter your details and you can open the full guide immediately.

Do I need to know how to code?

No. The guide explains the work in practical steps and calls out technical details only when they matter.

What happens after I enter my email?

The guide opens from this page. If the guide email is enabled, you will also receive a link for later.

Related

View all guides

how-to-guide

9 AI Agents That Replace The Jobs You Hate (And Give You 20 Hours Back)

The nine back-office jobs every business owner still does by hand, what the agent version of each one does, and the exact Claude prompt to build it in plain English. No code, no developer.

Get the guide

how-to-guide

9 AI Employees To Build With Jev

Nine sorting jobs your team does by hand, the paid tool each one replaces, and a full step-by-step setup with a copy-paste Claude prompt for every one.

Get the guide

how-to-guide

Fix These 30 Common AI Agent Mistakes & Win Back 20 Hours A Week

The 30 mistakes business owners and vibe coders make with AI, from chat habits to operator-level setup, with what each one costs you, the fix, and the exact prompt to paste so it never happens again. No code, no developer.

Get the guide

how-to-guide

The AI Operating System, In Plain English

A non-technical overview of the two-week build, the structure that keeps AI from turning into a mess, and three prompts to start this week.

Get the guide

how-to-guide

The Handoff Ladder

A plain-English lesson on the Handoff Ladder: the four ways to connect your tools to Claude or ChatGPT, ranked worst to best. What each one does, what it costs you, and when to use it, plus a setup checklist and a five-question quiz.

Get the guide

guide

5 Secret Claude Skills For Creators & Designers

kie.ai, Stitch, Hyperframes, Humanizer, and the underrated 5th (SupaData), plus the prompt I run with each.

Get the guide