actionable ai

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Nine Jobs You Hate. Nine Agents. One Prompt Each.

The nine back-office jobs every business owner still does by hand, what the agent version of each one does, and the exact Claude prompt to build it in plain English. No code, no developer.

  • The 9 agents in order: Chief of Staff, Money Collector, Front Desk, Bookkeeper, Note Taker, Weekly Report, Closer, Calendar Manager, First Responder
  • One copy-paste Claude prompt per agent, written so Claude asks you the setup questions instead of you guessing
  • The 7-step way to build them one at a time without breaking anything
  • The one line that turns a one-off task into an agent that runs every morning

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The nine back-office jobs every business owner still does by hand, what the agent version of each one does, and the exact Claude prompt to build it in plain English. No code, no developer.

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A look inside

What's inside

01

What's Inside

The 9 agents in order: Chief of Staff, Money Collector, Front Desk, Bookkeeper, Note Taker, Weekly Report, Closer, Calendar Manager, First Responder One copy-paste Claude prompt per agent, written so Claude asks you the setup questions instead of you guessing The 7-step way to bu

02

The 20 Hours, Added Up

These are typical numbers for an owner doing $1M to $5M with a small team, from my own weeks and the operators I work with.

03

How to use this guide

Pick ONE agent.

The rest of the guide

  1. The Chief Of StaffThe job: Inbox Reads every email overnight, sorts what actually needs you, drafts the replies you always write, and files the rest.
  2. The Money CollectorThe job: Invoices Sends the invoice the moment a job is marked done, then chases it on day 3, 7 and 14.
  3. The Front DeskThe job: Customer support Answers the questions customers ask every single day within a minute, on email, chat and DMs.
  4. The BookkeeperThe job: Bookkeeping Categorizes every transaction, matches receipts to charges, flags anything that looks wrong, and hands you month end in plain English.
  5. The Note TakerThe job: Meetings Sits in on every call, pulls out who owes what by when, and sends each person their own to-do list before you leave the room.
  6. The Weekly ReportThe job: Weekly numbers Every Monday at 7am: revenue, cash in the bank, ad spend and unpaid invoices on one page, before you open a single app.
  7. The CloserThe job: Quote follow-up Chases every open quote and proposal on day 2, 5 and 10 with the follow-up you never get around to, and stops the second they sign.
  8. The Calendar ManagerThe job: Calendar Books every meeting, sends the confirmations and reminders, handles the reschedules, and protects your deep-work blocks from everyone.
  9. The First ResponderThe job: New leads Replies to every new lead within 5 minutes, asks the three questions you always ask, and books the call straight onto your calendar.
  10. Six Straight AnswersDo I need to know how to code?
  11. The rule that makes all nine workEvery prompt above ends the same way: ask me what you need, then build it, then show me how to run it.

About the author

Cooper Simson

Founder of Actionable AI. 30,000+ operators read the newsletter.

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